Executive Committee

The Executive Committee shall be the governing body of the Association and shall have the authority to take appropriate measures required to accomplish the goals and objectives of the Association.

The Executive Committee shall, by issuing rules, establish a formal procedure for the conduct of the affairs of the Association in accordance with the provisions of the constitution and by-laws. If in the Committee’s opinion, a question must have the approval of the membership, the Executive Committee may call a special meeting of the Association membership or allow for voting at any normally scheduled general membership meeting.

The Executive Committee shall establish representatives and ad hoc committees on a case-by-case basis to further the purposes of the Association. The Executive Committee shall supervise the activities of the Executive Director.

Awards Committee

Responsible for the development of award and scholarship competition guidelines, membership notification soliciting award nominations and scholarship applications, review of award recommendation packages and scholarship applications, selection of recipients, and presentation of awards at the Association’s Fall Conference and scholarship(s) at the Spring Conference.

The committee will determine the recipients of awards and scholarship(s) in accordance with standard selection criteria and guidelines approved by the Executive Committee and the general membership of the Association. If, in the opinion of the Awards Committee, an awards category receives no nomination which meets the established standard, the committee may decide that no award shall be presented for this category. If no scholarship applications are received, the committee will make no scholarship award.

Membership in the Awards Committee shall consist of (10) members total, (3) members elected from each branch (Central, Eastern and Western) and a Chairperson which will be appointed at large by the President to facilitate the Committees duties and only vote in the case of a tie.

Constitution & Bylaws Committee

Responsible for the periodic review of the governing rules of this Association; in order to ensure the document truly reflects the organization’s structure and activity.

Monitor adherence to provisions of the constitution and by-laws and review administrative policies and procedures with the Executive Committee for consistency to the constitution and by-laws. Receive, review and evaluate proposed changes to the constitution and by-laws as either (1) submitted by the Association’s membership, (2) requested by the Executive Committee, (3) necessitated by outside influences, such as changes in laws or other instruments that supersede the organization’s authority or (4) determined by the committee to be in the best interests of the organization.

Prepare and submit to members a consolidated listing of proposed changes to the constitution and by-laws at least ten days in advance of any general membership meeting. During general membership meetings, present all proposed changes to the constitution and by-laws to the Association for consideration and vote for adoption.

Legislative Committee

Develop, monitor, and maintain the legislative priorities of the Association; coordinate legislative strategy sessions to help define the Association’s legislative agenda; and prepare and promote the Association’s legislative agenda.

Remain aware of all proposed legislation at the federal, state and/or local level that may impact emergency management activities or the goals of the Association. Make recommendations to the Executive Committee, and/or the membership, regarding Association positions relative to legislative issues and request action by the members, as appropriate.

Maintain liaison with state and federal legislators and appropriate associations, committees, and task forces in matters relating to emergency management. Provide education information to federal and state legislators pertaining to issues important to the emergency management program. Draft legislation and testify for or against legislation as appropriate and as directed by the Association; informing the President prior to taking any direct action with the state legislature or Congress.

This committee will also coordinate with emergency management organizations at the national level in support of the emergency preparedness program.

Membership Committee

Make recommendations concerning the development and maintenance of a strong, active membership and actively seek new members in all membership categories of the Association.

Committee members will oversee Association marketing strategies in order to increase membership and will provide information to other agencies, associations, businesses, and individuals regarding the significant role the Association plays in furthering effective “emergency management” throughout our State.

Nominating Committee

Select capable, qualified candidates for nomination as elected officers of the Association. Solicit nominees from the membership, confirm interest and qualifications of all candidates, and compile a slate of contenders prior to the general membership meeting conducted in conjunction with the Fall Conference.

During the Fall general membership meeting; present candidate listing to Association President, who will accept nominations from the floor, and conduct the election in accordance with Robert’s Rule of Order. Current elected officers of the Association are excluded from serving as members of the Nomination Committee.

Membership shall consist of seven (7) active members; two members each from the three NCEM Branches plus one member at large.

Conference Committee

Plan, coordinate and develop the agenda for all Association sponsored state-wide conferences. The Committee will be responsible for all facets of the conference activities; including topics, schedule, speaker identification and support, program document design and the coordination of any training or seminars offered in conjunction with the conferences.

The committee will also participate, as requested by the Executive Committee, in developing the program for any other Association sponsored events. These duties include selecting a site for the Spring and Fall Conferences, in the best interest of the membership.

On a year-to-year basic, consideration should be given to rotate conference placement among differing geographic sections of the State; in order to both afford a variety of locations for attendees and preclude recurring lengthy travel for any particular membership group. The committee will also participate, as requested by the Executive Committee, in identifying locations and facilities for other Association sponsored events.

Technology Committee

Serve the Association’s leadership and membership as the focal point for technology issues, utilizing both existing and emerging technology as it applies to the overall emergency management community.

The committee will manage and maintain the Association website to ensure its availability to distribute information in a timely and useful manner. The committee will establish a network bringing together Association member emergency management practitioners/educators to enhance and improve the provision of emergency management services to their respective constituencies. The committee will maintain the Association’s on-line payment system and conference/meeting registration capability.

In conjunction with the Conference Committee and North Carolina Emergency Management, develop and/or coordinate technology updates and activities for inclusion in all conference programs. Report on emerging technology relative to emergency management at the general membership meetings held in conjunction with the Association’s two annual conferences. The committee will provide reasonable non-liable technical assistance to Association members.

Training Committee

In coordination with the North Carolina Division of Emergency Management; develop and implement a statewide training and education program to enhance emergency management knowledge and professionalism throughout the State’s emergency response community.

Provide information to the membership on training opportunities and other subjects of interest related to training. Encourage the development of an instructor cadre within the membership to facilitate intergovernmental training and the utilization of shared resources.

In conjunction with the Certification Committee; promote the inclusion into the State’s annual training program those courses comprising the certification program curriculum.

Communications Committee

The duties of the Communications Committee shall be to serve the Association leadership and membership as a focal point for Communication policy, issues, and information dissemination.

The committee will manage and maintain the Association’s social media accounts to ensure that the social media platforms contain timely and useful information that will be of benefit to the Association’s membership and emergency management partners.  The committee will manage all public information and public outreach functions of the Association; and will develop, collect, maintain and share these materials with Association members to further local preparedness capabilities across the State. 

In cooperation with the Association’s Executive Director, the committee will develop and distribute relevant time-sensitive emergency management news items via email, newsletter, or other communications methods, to Association members, as appropriate.